Added 1624 days ago
Office Management Manager & Assistant to Country Director
LocationBangna, Bangkok
Job typePermanent
SalaryNegotiable
Job Responsibilities
- Provide day to day support to the team and coordinate the smooth running of the office in role of Office Management
- Accountable for maintaining the professional office at reception, telephone, and visitor
- Responsible for office tidiness and efficient process of maid & messenger and supervises the contract cleaner and maintain good housekeeping and tidiness of the workplace
- Co-ordinates with customers, and courier companies to arrange for sending or pick up documents and cheques to drive the sales collection target
- Ensure cheques received through mails and couriers are recorded, and deposit to the bank promptly, including filing up the bank in slip
- Controls the usage of office supplies, printing and stationaries, and raise purchase requisition to replenish these supplies
- Manages office safety and cleanliness, update monthly near misses and office safety observation report
- Provide support to send out the weekly and monthly invoices, debit and credit notes to customers timely, including stuffing of documents into envelope, liaising with dispatch and couriers
- Manages the travel schedule for employees and visitors to Thailand, co-ordinates on booking of flights, hotel accommodation, transports and travel itinerary. Seeks out the best deal available including negotiating for corporate rate on hotel accommodation
- Owning I-Care regional project to update office utilities consuming (electricity, water, gasoline, and etc.) on monthly basis into system
- Liaise and coordinate with cross functional in team to consolidate the data, report, presentation and all follow up tasks to meet the business timeline
- Organize and take minute of the Departmental Meetings, arrange the meeting, calendar, make an appointment and key business activities for Country Director
- Centralize the record of team member out-going plan and report to CD
- Produce managerial reports, presentation, and administration related to business with confidentiality treatment
- Answer the phone, trip arrangement, and other administration of Thailand team
Experience requirements
- Bachelor’s Degree in relevant to BBA
- 2 year experience in Office Administration and/or secretary
- Fluent in written & spoken English and Thai
- Able to take minutes with business acumen
- Good computer skills: PowerPoint, Microsoft Word, Excel, Outlook, Internet Surfing
- Strong organizing, planning & prioritizing, and coordination skills with service mind
- Self-starter and able to work hard under pressure with multi-task skill
- Interpersonal and professional secretarial skills