Added 1533 days ago
Personal Assistant
LocationBangkok
Job typePermanent
SalaryNegotiable
Job Responsibilities
- Executive Secretary will serve as the focal point in coordinating activities for the Board of Management and liaison with their direct reports.
- Manage daily complex schedules and update appointments in the board of management calendars. Be “gatekeeper” role, prioritize meetings based on business and situation.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion with tight deadlines.
- Anticipating their needs and taking prompt action to fulfill commitments.
- Attend management meetings, take minutes and follow-up action points to get the results done in a timely manner.
- Successfully completes critical aspects of deliverable with a hands-on approach, including drafting monthly business reports with key impactful business activities including sales and financial performances to the Supervisory Board.
- Coordinate and organize for meetings, conference calls, and other executive events such as logistic arrangements, food & coffee breaks requirements.
- Manage, plan budget and expenditures for the departments.
- Plan and organize travel arrangements and coordinate with local parties for the trip itinerary/program.
- Be faces of the company, you will receive board of management’s guests/ visitors and coordinate with other departments for a smooth process.
- Maintains discretion and confidentiality in relationships with all board members and record confidential files and corporate board files both electronic and hard copies.
- Provides information and instructions to the Board of Management’s drivers as well as arrange car maintenance services as needed..
Experience requirements
- At least 3-5 years working experience supporting expatriate or C-Level Executives and preferably multinational companies.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Able to handle multi-tasking, changes and able to deal with complex meeting appointments.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Forward looking thinker and street smart person, who actively seeks opportunities and proposes solutions.
- Ambitious, active and eager to learn new things.
Education requirements
- Bachelor's degree required