Personal Assistant to Sales Director (Mandarin speaking)

Purpose of Job: To organise and manage the secretarial support for the Sales Director, standardise administration procedures and provide personal assistance to the Sales Director.

 Key Duties

• Diary and email inbox management for the Sales Director
• Planning and prioritising all Key Account Reviews
• Quality checking proposals and external correspondence for accuracy
• Management of electronic and paper filing systems for sales teams
• Scheduling meetings, setting agendas and taking minutes
• Compiling call records, sales reports, statistics and sales analysis
• Constructing sales presentations
• Client database entries kept up to date and accurate
• Providing administration cover for reception, holidays
• Preparing confidential reports
• Scheduling client training as soon as product installation is agreed
• Liaising with the other department on behalf of the sales directors

Key Requirements:

• People management and interpersonal skills
• Demonstrable organisation ability
• Excellent Customer Service - both internal and external
• Advanced Microsoft Office Skills in Word, Excel and PowerPoint
• Accuracy in report writing and formatting skills
• Ability to add value to sales proposals and correspondence in wording and
• layout to best meet clients’ objectives
• Confidential, diplomatic and discreet
• Assertive self-starter
• Fluent in Chinese (Mandarin) language