Executive Secretary for Sales Director (Japanese Speaking)

Japanese trading of automation equipment

Administrative Support:

• Manage the Sales Director’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Draft, review, and send emails, reports, presentations, and communications on behalf of the Sales Director.
• Organize and prepare meeting agendas, taking detailed minutes and following up on action items.
• Assist in the preparation of sales-related reports, presentations, and documents for meetings with clients, stakeholders, or senior management.

Sales Team Coordination:

• Act as a liaison between the Sales Director and the sales team, ensuring effective communication and follow-up on tasks.
• Coordinate and track sales targets, progress, and performance updates.
• Prepare and distribute sales reports, ensuring accurate data is compiled from various systems or sources.
• Schedule and coordinate team meetings, training sessions, and internal communications for the sales department.

Client & Stakeholder Relations:

• Assist in preparing materials for client presentations or meetings, including sales proposals, contracts, and presentations.
• Handle correspondence with clients and stakeholders, ensuring timely responses to inquiries and requests.
• Coordinate travel and meeting arrangements for client visits, conferences, and trade shows.

Office Management:

• Oversee office supplies, equipment, and meeting logistics for the Sales Director.
• Ensure the Sales Director’s office is organized and that all necessary documentation and materials are readily available.
• Assist with the onboarding and training of new sales team members, providing administrative support as needed.

Confidentiality & Data Management:

• Handle confidential sales and client information with discretion and professionalism.
• Organize and maintain accurate records, client databases, and sales materials for easy access by the Sales Director and team.

Project Management:

• Assist with coordinating sales campaigns, promotions, or product launches.
• Track and follow up on the progress of key sales initiatives, ensuring deadlines are met and targets are achieved.

• Thai native speaking
• Bachelor's degree or higher in any field
• At least 1 year' experience as an executive assistant, secretary, or similar role, preferably supporting a sales or business development team.
• Good command in English and Japanese