HR & Admin Staff

Our client delivers advanced technologies, engineering expertise, and project management for clients in the region, contributing to the development of the industrial and energy sectors across Asia.

1. Administrative Functions

• Oversee administrative tasks related to office equipment, supplies, and facility maintenance.
• Manage rental and leasing agreements for items such as cars (including car & driver), mobile phones, computers, and accessories. Responsible for car reservations (shared car usage).
• Handle the renewal process for risk, accidental damage, and insurance.
• Responsible for booking air tickets, hotel accommodations, travel insurance, and mobile roaming services for business trips.
• Manage and monitor the performance of drivers and housekeeping staff, ensuring proper documentation.
• Support staff with claim processing and assist the team in handling payment requests and workflow systems.
• Assist with any other tasks as assigned by the supervisor.

2. Human Resources (HR) Functions

• Handle onboarding and offboarding processes for employees.
• Manage employee benefits, including group insurance, annual health check-ups, and other welfare programs as outlined in company work regulations.
• Plan and organize company activities, such as company trips, the annual New Year party, monthly gatherings, and events for various holidays and festivals.
• Maintain accurate records and prepare monthly reports on time attendance, overtime hours, and leave.
• Update and communicate changes to the organization's structure and distribute newsletters to staff.

• Experience in HR & Admin function for 3-4 years
• Able to communicate in English (TOEIC Score over 400-450) or in Japanese
• Able to use MS Office (word, excel, PowerPoint)